It is important that professional deputies and solicitors are aware of the Senior Courts Costs Office (SCCO) assessment process and remain informed at every stage. A clear understanding of how the process operates helps to ensure that costs are properly managed, deadlines are met, and recoveries are maximised for the benefit of the deputy. Without this knowledge, there is a heightened risk of procedural errors or unnecessary delays that could reduce what is recoverable or create avoidable complications. Maintaining familiarity with the procedural requirements and expectations of the SCCO is therefore a key aspect of good deputyship practice and professional responsibility. 

The assessment process itself is designed to promote transparency, accountability, and fairness in relation to the costs incurred on behalf of P. A Bill of Costs must be prepared with precision and supported by comprehensive documentation, including time records, attendance notes, and invoices. Once submitted to the SCCO, Costs Officers assess the Bill, applying their expertise and discretion to determine what is both reasonable and proportionate. This independent scrutiny ensures that P’s funds are safeguarded, while also allowing deputies and solicitors to receive fair and justified remuneration for the work carried out in P’s best interests. 

While the process provides a structured framework, the practical application often requires careful judgment and professional experience. Practitioners must decide whether fixed costs are sufficient or whether an assessment is more appropriate, particularly in cases involving complex or protracted work. Deputies may also encounter situations requiring additional authority for costs or need to address specific points raised by the SCCO. Anticipating these issues and addressing them proactively can help avoid the need for further applications and minimise the risk of adverse findings or unnecessary delay. 

Equally, the effective management of costs extends beyond the assessment process itself. Clear and regular communication about the likely costs involved, time recording and disbursements ensure that deputyship Orders contain the necessary authority for costs recovery. Implementing robust systems for time recording, supervision, and review contributes directly to a more efficient assessment and a stronger position in the event of any challenge. Ultimately, a well-prepared Bill of Costs begins with good costs management from the outset of the deputyship. 

At BHP Law, our specialist Costs Team has extensive experience navigating the SCCO process from start to finish. We provide tailored support to professional deputies and solicitors at every stage - from drafting Bills of Costs and responding to provisional assessments, to preparing requests for reconsideration and handling appeals. Our expert team is on hand to help.